Admissions Process

Admissions Procedures

A visit to the school is an obvious starting point to the entry procedure, but we have listed those things which you may require to see, receive, or have explained to you when you visit. You should also read our Admissions Policy. Our admissions procedures are described in four stages as set out below, though some stages may, in practice, be concurrent.

Stage 1—Initial Visit

It is helpful if your children are able to accompany you on your initial visit to Heathfield International School, but we recognise that this is not always possible. However, it is certainly the case that the more information we have, the easier it is for us to prepare for your children’s first day at school.

You will be shown around the school and this tour should include:

  • a general tour of the school
  • a particular look at the areas of the school most relevant to your children
  • specialist facilities including music, drama, science, art, physical education, the library and the information technology suites

During your visit, we will explain to you:

  • the formal admissions procedure
  • the details of our educational philosophy and objectives
  • all payments due, stating refund and notice requirements
  • whether or not there is a waiting list at your child’s level (we generally place children in the correct chronological year group according to the British system).

We will expect to answer your queries on these or other matters and we will provide you with a school brochure and a copy of our Admissions Procedures. You will then be introduced to the Headmaster, Mr. Shannon Spence. It may also be helpful for you to meet other senior or specialist teachers, though this may not always be possible on your initial visit. The Headmaster will be able to guide you through the process and advise you on class placement. However, it must be clearly understood that such advice does not constitute part of the formal offer. Only the Headmaster can confirm such details after receipt of the formal application and following initial assessments.

At this stage it is possible for children to attend a free day trial at the school. This must be arranged with the Headmaster. A formal assessment of any trial will be made by the classroom teacher and the results passed on to parents and the Headmaster.

Stage 2 – Admissions testing and interview

At this stage we assess all students from years 1-10 using our standard admission tests for English and mathematics in order to ascertain the applicant’s abilities and to screen for any learning difficulties. Although we do not impose rigorous academic entry criteria, the level of attainment at Heathfield International School is high and we need to be sure that your child will cope and settle happily with us. The headmaster will also interview students in order to gauge their English language communication skills.

The Headmaster will discuss the results of the tests and interview with you personally.

Stage 3 – Application

Should you decide to apply formally for admission to Heathfield International School, on behalf of your children, we will require:

  • A completed Application Form
  • A copy of your children’s birth certificates and/or Child’s house registration (Lao families only)
  • 2 copies of a recent passport size photograph of each applicant
  • A photocopy of the passport (particulars page) of the father, mother and children
  • A certification employment and/or company license document ( for Laotian)
  • A copy of parent’s visas or work permit and company license document ( for non Lao)

At this stage we will answer any more detailed questions you may have on such matters as school uniform, transport, school routines, extra-curricular activities and lunch arrangements. If you wish to discuss the particulars of your application further with the Headmaster, we will be pleased to make an appointment for you. We will acknowledge your application as soon as we receive it, and if there is a waiting list, will then contact you when a place becomes available.

Stage 4 – Admission to the school

Based on the results of the admission’s tests and an interview with the Headmaster, a formal offer of a place may be made immediately should a place be available or alternatively when a place becomes available if there is a waiting list at your child’s year level.

It is important to note that we do not have a specialist unit at HISV to deal with complex learning and behavioural difficulties and if your child has such needs, this could result in the child not being offered a place. We do offer an English support program. Such support may incur an additional fee.

At this stage you will receive the Parent Handbook covering general school routines, transport, uniform and lunch arrangements.